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Job Vacancy - Secretary

Company Description

WAMA (WA Marketing Association Inc.) is a not-for-profit organisation that champions the WA marketing community. We provide a space for marketing professionals to connect and share knowledge on industry best practice, and facilitate braver and more effective marketing practices. Our events, collaborations with organisations and industry bodies, and profiling of local standout work from WA individuals, agencies and brands fostering the community.

Role Description

The Secretary is a crucial role within the WA Marketing Association, responsible for overseeing and ensuring compliance with legal and governance requirements as outlined in section 29 of the WAMA constitution. This position plays a vital role in supporting the association’s operations, maintaining accurate records, and facilitating effective communication among committee members and external stakeholders.

Key Responsibilities:

  • Compliance Management:
  • Ensure the association operates in accordance with relevant laws, regulations, and its constitution.
  • Stay up-to-date with changes in legislation and regulations pertaining to not-for-profit incorporate associations in WA.
  • Develop and implement relevant policies and procedures to ensure compliance with legal and governance requirements.
  • Oversee the preparation and submission of required documentation, such as annual reports, financial statements, and meeting minutes.

2.  Governance Support:

  • Support the committee in conducting meetings, including scheduling, agenda preparation, and recording minutes.
  • Maintain an accurate and up-to-date record of committee decisions, actions, and resolutions.
  • Facilitate communication and information flow between committee members, ensuring timely distribution of relevant materials.
  • Provide guidance on governance best practices and assist with the development and review of governance policies and procedures.

3. Records Management:

  • Establish and maintain a comprehensive records management system, ensuring all documents and records are organized, secure, and easily accessible.
  • Manage membership records, including maintaining an updated membership database and coordinating membership renewals.
  • Safeguard sensitive and confidential information, ensuring compliance with privacy and data protection regulations.

4. Communication and Collaboration:

  • Liaise with external stakeholders, such as government agencies, legal advisors, and auditors, to address compliance-related matters.
  • Collaborate with other committee members to ensure compliance requirements are met and effective governance practices are followed.
  • Respond to inquiries and requests from members, stakeholders, and the general public, providing accurate and timely information.


  • Strong knowledge of legal and governance requirements applicable to not-for-profit incorporated associations.
  • Excellent organisational and time management skills, with the ability to manage multiple tasks and meet deadlines.
  • Detail-oriented with a high degree of accuracy in record-keeping and document management.
  • Excellent written and verbal communication skills, including the ability to prepare clear and concise reports and minutes.
  • Ability to work independently and collaboratively as part of a team.
  • Previous experience in a similar role or familiarity with not-for-profit incorporated association is desirable.

Job Application - Secretary

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